Landlord Information Guide
Landlord Information Guide
Information for Landlord
We will arrange the handover meeting with the Property Developer or Estate Agent on your behalf, ensuring a smooth transition. Our agent will conduct a thorough inspection, identifying any snagging defects and reporting them to you. We will then liaise with the developer to ensure that all necessary rectifications are completed efficiently.
If required, we can also arrange for a snagging specialist from our network of trusted professionals, recognised by the Residential Property Surveyor Associations. This ensures a comprehensive inspection and a professionally prepared snagging report, giving you complete confidence in your property’s condition.
In the competitive London rental market, most properties come fully furnished. To attract high-quality tenants, we collaborate with multiple trusted furniture suppliers to offer 2–3 tailored furniture packages with competitive quotes, providing landlords with flexibility and choice.
Selecting the right furniture will enhance your investment property, ensuring it stands out and appeals to the most desirable tenants. Whether you prefer a contemporary, classic, or bespoke look, we help create a stylish and functional living space that maximises rental value. Some of our partners are:
If you have ordered furniture, we can also handle deliveries and coordinate property access, ensuring a seamless and hassle-free setup.
Selecting the right tenant is a crucial part of our process. We uphold the highest standards, ensuring that we only let properties to individuals we would trust in our own homes. Our comprehensive referencing and vetting process is second to none, minimising risk and ensuring reliable tenancies. As a result, our rent arrears are negligible, providing landlords with peace of mind and long-term security.
We assess tenants based on four key criteria: credit history, residential history, identification, and income affordability. For international tenants, we also collect Right to Rent documentation to ensure full compliance with government legislation.
Subject to eligibility, we offer options such as rental guarantee insurance, providing added protection against missed payments and cover cost for legal proceedings in case of eviction
Both the Landlord and tenant/s must sign a tenancy agreement before the tenancy commences. This legally binding document outlines the terms and conditions of your tenancy, including the rent amount, duration, and responsibilities of both the landlord and tenant.
Generally, we will arrange for an Assured Shorthold Tenancy Agreement regulated by the Housing Act 1988. This is the most common form of tenancy agreement in the UK.
There are exceptions where we cannot issue an AST agreement for a tenancy, in which case we will arrange a license or non-housing act agreement (Common Law or Company Let Agreement). For example:
- the rent is more than £100,000 a year
- the rent is less than £250 a year (less than £1,000 in London)
- it’s a business tenancy or tenancy of licensed premises
- the property is a holiday let
We will issue you with a draft tenancy agreement which we ask you read very carefully. Should any questions arise regarding this legal document, we advise you to seek independent legal advice. If you require a sample tenancy agreement template, please don’t hesitate to ask for a copy.
We have a dedicated team of experienced property manager operating across London, ensuring swift and expert solutions for all property-related issues. Our comprehensive management services include annual safety inspections and property check-ups to maintain high living standards. Additionally, we handle regular landlord payments such as ground rent and property management fees, ensuring all transactions are processed on time. Rent collection is also seamlessly managed, with funds transferred directly to the landlord’s designated account, providing a hassle-free experience.
Our services include:
- Arrange professional inventory check in and check out
- Rent Collection
- Schedule Preventive Maintenance and arrange repairs
- Liaise with tenant and dealing with day to day tenancy matters
- Handling utility bills, council tax, service charge and ground rent
- Arrange Landlord Certificates (EPC, EICR, Gas Safety Inspection)
- Apply for Property Licensing
- Serve Landlord’s Notice and Handle Legal Eviction
- Organise deposit return and end of tenancy maintenance to return property to a satisfactory condition
Rental income from UK properties is subject to taxation, and it is the landlord’s responsibility to report to with HM Revenue & Customs (HMRC) of your rental income. You must report rental earnings as part of your annual Self Assessment tax return.
If you are a non-UK resident (i.e., you do not stay in the UK for more than 6 months in a year) or a non-UK company, you are classified as a “non-resident landlord” of your rental property.
All Non-Resident Landlords are required to apply to HMRC to join the Non-Resident Landlord Scheme (NRLS). Once approved, you will be able to receive rental income without tax deductions. Without NRLS approval, we, as your letting agent, will be obligated to deduct 20% tax from your rental income and submit it to HMRC every quarter.
It is strongly recommended that you apply for the NRLS in advance, before you begin collecting rent. Once approved, you will receive net rent (after tax deductions) and can then file a Self Assessment tax return at the end of the tax year.
How to Apply for NRLS
To join the NRLS, you need to complete the relevant application form on the HMRC website:
- For Non-Resident Individuals: Complete the NRL1 Form
- For Non-Resident Companies: Complete the NRL2 Form
You will need to provide our Agency’s NRL reference on the form:
- Letting Agent Name: Goldstone Letting and Management Ltd
- Address: Floor 6, 29-30 Cornhill, London, EC3V 3NF
- Approval No: 904 NA/060591
If you need any assistance with the application process, please don’t hesitate to get in touch with our customer service team. We are happy to help!
